A board portal that’s carefully selected can provide a variety of advantages for companies that are looking to optimize their meeting workflows, work with confidence, and improve governance. It is important to evaluate each feature and not over-engineering with features that can increase the cost. It’s also crucial that the company you choose to use for your board portal has a proven track record and has a quick response to customer inquiries in the event of an issue. Asking prospective vendors for feedback and references from customers who have used their software successfully in the past https://liveboardroom.com/when-is-a-board-resolution-necessary/ may prove beneficial.
A Streamlined Meeting Process
Modern portals let board members access agendas, notifications for meetings and digital board packs and other documents via their smartphones or tablets. Apart from allowing online note-taking, they enable direct messaging between directors on specific topics and all communications are recorded within the portal. Meeting minutes are automatically created from these discussions, and it’s easy to add electronic signatures to any of the documents that your board has.
Board members can easily annotate documents ahead of the meeting to prepare for the meeting and participate in the discussion. Meetings can also be conducted in a hybrid format, in person or remotely. The capability to create boards at these meetings is crucial as is the ability to have copies of previous meetings to be automatically updated whenever line items change. In addition, the ability to conduct a debrief after the meeting allows leaders to decide on the best course of action to follow next, and document any agreed upon decisions.
