Some documents are given the label of important and sensitive due to the fact that they contain information that could cause effects in the event of a security breach, such as personal data such as health and wellness records, or financial transactions. In the past, these documents required physical methods, requiring a number of key participants — from accountants and executives and even internal and external employees to travel to data room provider the same location simultaneously to examine them. It was time-consuming cost, costly and polluting method to transfer documents that were susceptible to theft and unauthorised access.
With remote work increasing and B2B purchasing becoming increasingly internet-focused, sharing digital documents has become an integral element of business operations. But while this convenience is excellent for productivity, it comes with significant risks – and most business owners are not aware of the extent of those threats.
Email is not a secure method of transferring documents to customers because cybercriminals are able to intercept emails and use the data for identity theft or other malicious actions. It’s also difficult to keep track of who has read and edited the documents sent by email.
Secure document exchange is a fantastic method to share files with customers, while keeping track of who has used them and changed them. These tools are designed to comply with various data protection laws and offer a robust digital audit trail that allows you to trace any potential issues back to the source. In addition, they assist companies avoid the repercussions of data breaches that can significantly damage their reputation and profits.
