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Remote meetings are an essential aspect of collaboration, especially for teams with distributed members. But they can be less effective than in-person meetings when you don’t use the proper etiquette for meetings. Virtual meetings can benefit from many of the same techniques used to make in-person meetings efficient and enjoyable. Here are 13 strategies to hold successful remote meetings, from members of Forbes Coaches Council:
1. Use an agenda.
To avoid getting lost in the conversation, start your meeting with an agenda that is clear. If possible, draft the agenda prior to the meeting with the input of attendees, and then present it at the beginning of the meeting.
2. Encourage everyone to speak up.
Some people are hesitant to join online meetings due to the fear of overtaking the conversation or being interrupted. To combat this, think about using a specialized conference call microphone and camera. This can help block out background noises and amplify everyone’s voice in a similar way. Request comments or questions after the meeting so that everyone can be heard.
3. Concentrate on action items, and follow-up.
Meetings usually end with a list of actions that are not clear, and no clear plan for follow-up. To combat this, decide how actions will be documented and followed up at the start of the meeting, and revisit them at the end of the meeting. It’s also good to schedule follow-up one-on-1 meetings or another team meeting within a reasonable time frame.
