Securely Share Confidential Docs
Professional services must ensure the confidentiality of sensitive information particularly when working in collaboration. When these processes are in progress, files are routinely circulated between teams for input and reviews. The files could be discovered by hackers which could cause reputational damage, financial losses and even legal liabilities.
A majority of businesses use a combination of methods to securely share confidential documents whenever they need to share sensitive data. This can include distributing the document via email and collaboration platforms like Google Docs or Dropbox, or handing them out to a person in person. Although each method have their own distinct set of risks It is important to prioritize data protection and privacy in order to protect confidential documents from unauthorized access.
File encryption is one of the most effective methods to safeguard confidential information. The encryption makes files inaccessible to people who are not authorized to use them, and also hinder unauthorized printing, copying, or sharing. File encryption is an option that should be included in any file sharing system. It can also be integrated into secure document management systems.
Passwords are an effective method to protect shared files, however, they also have certain flaws of their own. Passwords, for instance, can be shared and cracked by unauthorized users. They also can be used to prevent other actions such as deleting, printing or copying and pasting files. To fully protect files, they need to be protected with PDF DRM software prior to sending.
