No matter if you’re an in-person, or remote worker, efficient communication is essential to your success. Virtual meetings are especially difficult to organize. But, if you follow the suggestions in this article you can enhance the effectiveness of these meetings.
Engage attendees throughout the meeting. Begin meetings with a short break in the ice, such as having people share highlights from their day or an interesting fact they found interesting. This helps create a positive environment and helps attendees focus before focusing on the agenda.
Set up a designated note-taker at the beginning of the meeting. It’s easy for people to miss important points in a remote meeting and having a designated person to take notes during the meeting will help prevent any mistakes in communication. Encourage everyone to take notes so that they can go back and apply the knowledge later.
It can be difficult to avoid speaking at the same time or interrupting someone else in a virtual environment. To avoid this, encourage turn-taking by encouraging the use of “raise your hand” in your virtual meeting software.
Conclude your meeting with clear actions. This helps ensure that your team is following through on the goals and decisions you make in your meetings. It’s a good idea to send an overview of the outcomes of the meeting and the actions items within a couple of days of the end of the meeting. This can be done using a shared document or sending an email using your meeting software.
