To maximize the value of board members’ time, it is crucial to conduct board meetings efficiently and effectively. Planning ahead is essential to ensure that the meeting starts on time and that board members have all the materials they require in advance. Making use of visual aids and presentations can also increase engagement and aid in the discussion process and provide a better understanding of difficult issues.
Board members are experts in their fields and bring a wealth knowledge to the table. However, it is important to balance their knowledge with a high level of professionalism and a willingness to listen to opposing views. This will allow everyone to get along, and lead to fruitful discussions that lead to positive decisions.
Start the meeting on time
Timeliness is vital to the success of any board meeting, especially in the case of a virtual board meeting. Beginning the meeting on time sets the tone for the entire meeting and ensures all important issues are covered.
Check if quorum exists
The presider will call the roll of all attendees at the start of the meeting. This includes presiding officers, staff, and other attendees. If a quorum cannot be present, the meeting can’t be held.
Approve the agenda and the minutes of the previous meeting.
After approving the agenda, the board will go over the minutes from the previous meeting. This allows the board to discuss any changes or prioritizations which need to be addressed. The board can then move on to the following item of business.
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